Transaction Recording & Coding
Transaction Recording & Coding keeps your bookkeeping accurate by recording each sale, cost and payment in the right place, with the right VAT treatment. It gives you reliable figures you can trust, reduces errors at year-end, and helps you stay compliant without spending your evenings categorising transactions.
More information
What transaction recording and coding covers
Good bookkeeping starts with getting the detail right. This service focuses on accurately capturing and categorising your day-to-day activity so reports and returns reflect what has actually happened.
- Recording income and expenses from bank, card and cash activity
- Coding transactions to the correct category (sales, cost of sales, overheads, etc.)
- Applying the correct VAT codes (where relevant)
- Handling transfers, refunds, fees and merchant payouts (for example Stripe, PayPal)
- Posting key bookkeeping journals where needed (for example mileage claims or use of home)
- Querying unclear items so nothing is misposted or missed
Who this is for
This is most useful if you are:
- Time-poor and want your books kept up to date without chasing spreadsheets
- VAT registered and need confidence your transactions are coded correctly
- Running a limited company and want cleaner numbers for tax and dividends
- Scaling up and need consistent categories for meaningful reporting
- Behind on bookkeeping and want to get back to a reliable baseline
How the service is delivered
We agree what data sources you use (bank feeds, payment platforms, invoices and receipt capture) and set clear rules for coding. Transactions are recorded and categorised on an agreed schedule, and we raise queries for any items that are ambiguous or need your input. Where appropriate, we help tidy the chart of accounts so categories stay consistent month to month.
What happens after transactions are coded
Once your transactions are correctly recorded, it becomes easier to:
- reconcile balances and spot issues earlier
- prepare VAT returns and year-end accounts with fewer adjustments
- review profit, cash flow and key cost lines with more confidence
- make decisions based on figures that are up to date and comparable.
Frequently Asked Questions
What do you need from me to record and code transactions?
How often are transactions recorded and coded?
Does transaction recording include bank reconciliation?
How do you handle personal and business mixed transactions?
Can you work with the software I already use?
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