Accounting System Setup for Better Reporting

What the setup covers

A proper setup removes guesswork from bookkeeping and makes reporting consistent month to month. The service typically includes:

• Review of your current bookkeeping and reporting needs
• Cloud software setup or reconfiguration (for example Xero, QuickBooks, FreeAgent)
• A chart of accounts built around how your business earns and spends
• VAT scheme and Making Tax Digital settings (where relevant)
• Bank feeds, rules, and a clear process for coding transactions
• Sales invoicing and expense capture workflows that reduce admin
• Tracking for projects, departments, or income streams where useful
• Opening balances, data tidy up, and checks so reports are meaningful
• A reporting pack (profit and loss, balance sheet, cash view, key KPIs)
• Handover guidance so you know what to do each week or month

Who this is for

This is most useful if you:

• Have outgrown spreadsheets and want dependable monthly figures
• Are switching software and want it done properly first time
• Have messy categories and cannot trust your current reports
• Need clearer visibility on profit, VAT, and cash flow
• Want a system that supports regular review, not just year-end accounts

How the setup is delivered

We start by agreeing what you need to see in your reports and how you work day to day. The system is then configured, tested with real transactions, and adjusted until the outputs match your needs. Most setups are completed over a small number of sessions across 1 to 3 weeks, depending on data quality and complexity.

What happens after the setup

You can keep the system running yourself with a simple checklist, or combine the setup with ongoing bookkeeping and monthly or quarterly reviews. As your business changes, the structure can be refined so reporting stays useful without constant rework. You also get a clear baseline for tax, VAT, and year-end compliance work.